Reallocation and Reclassification of Staff Positions

Notification of Changes

Any employee who believes that their job description is inaccurate should immediately inform their supervisor and the Human Resources Office.

Revise Job Description

The job description should be revised by both the incumbent (if any) and the immediate supervisor and submitted to Human Resources.

Submit for Review by Human Resources

Human Resources shall review the revised job description to determine whether the changes result in a reclassification. The revised document may be forwarded to the college’s consultant for evaluation and recommendation. The final decision will be the college’s responsibility.

Notification of Approval

Human Resources will share the revised job description back to the immediate supervisor once approved by the Assistant VP of HR and will make system wide updates. All are requests subject to approval by Vice President of Business and Finance.

Position reclassification occurs when there have been logical and gradual changes in the regularly assigned duties or there has been a substantial reorganization within a department. A reclassification can also occur when a position is in a progressive series and the next position in the progression requires specific education and/or experience that has been attained by the incumbent. It is important to note that reclassifications can be downward as well as upward.

Position reclassification review requests may be submitted once per year during the evaluation period or when a position is vacated. All approved reclassifications shall take effect when the college administers general increases or at the discretion of the Assistant Vice President of Human Resources and the Vice President of Business and Finance.

Logical and gradual criteria for reclassifications ensure changes to a position are a natural outgrowth of the initially assigned duties. A reclassification is not appropriate if changes result in the creation of a completely different position. New positions require competition for the position.

Positions cannot be reclassified within the employee’s first 12 months of employment or the employee’s first 12 months in a new job. The college may retain the services of an external expert consultant to assist with job classifications.

Logical Changes

Logical changes occur when a position's new duties are reasonably related to the old duties. The change cannot constitute more than 50 percent of the position and still be considered logical.

Gradual Changes

Gradual changes take place when new duties are assigned over a period of time rather than abruptly. Typically, no more than approximately 25 percent of a position’s duties may change over a six-month period and be considered gradual.

Results

When a position reclassification or reallocation results in a position being placed in a pay range that is one range above their current range, the employee shall receive a 5 percent pay increase or the minimum of the new pay range, whichever is greater.