• Update your officers on mySNC

• Advisor Agreement

• Full roster on mySNC

• Constitution updated (look for instructions in your email)

• Update your mySNC website (instructions given at OrgAccess or contact the Center for Student Engagement).

• Organizations that fail to submit their renewal paperwork by October 1 will receive formal notice by October 7 and are placed on probation. If they then fail to submit paperwork by October 21, the organization may be dissolved.

• OrgConnect takes place each semester and is mandatory for all presidents, although other e-board members may find it helpful
  • Each meeting is via zoom.

• Communication
  • Executive board members are automatically added to the email list on mySNC and are responsible for reading each email and passing along any relevant information to their respective organization
    • If you are NOT receiving these emails and are a current officer, please update your officers on mySNC.

• Annual Report to be completed by the first Monday in April each year.

The St. Norbert College mission statement is centered on the ideal of communio, which calls us to respond individually and collectively to the needs of our local and global communities. At St. Norbert, we believe that all student organizations have a responsibility to contribute to the common good through engaging in the campus, local, and global community. We expect student organizations to engage through direct service, philanthropic giving, and/or advocacy and education.

Definition of terms:

• Direct On-Campus Service - Giving personal time and energy to address immediate needs on campus. Examples include set-up and take-down of on-campus events, i.e. Kunkel’s Krew, SNC Day, Involvement Fair, other on campus volunteering.

• Direct Off-Campus Service - Giving personal time and energy to address immediate needs in the community. Examples include: teaming up with a community partner, serving food at a shelter, building or repairing homes, and neighborhood park clean-ups.

• Philanthropic Giving - Donating funding or needed items, participating in fund-raising events (even if the events are on-campus, but benefit community organizations, i.e. Wishmakers, participating in a 5K, Dance Marathon, collecting items to donate, etc.)
  • Donation Box Policy - If your organization is collecting items to be donated, you must follow our donation box procedures.

• Advocacy/Education: Using various modes of persuasion (e.g., petitions, marches, letter‐writing ) to convince government or corporate decision‐makers to make choices that will benefit the community. Raising public awareness of social issues by giving speeches to community groups, distributing written materials to the general public, or providing educational activities in schools.

Guidelines for general student organizations:

• Must complete one project or program per year related to advocacy/education, direct service, or philanthropic giving. The chosen project should fit within the mission of their organization and can serve the campus or local community.

Guidelines for Greek/Independent Social organizations:

• Social Organizations (Greek and Independent Groups) will need to complete one project or program per semester related to advocacy/education, direct service, or philanthropic giving.  The chosen project should fit within the mission of the organization and and can serve the campus or local community.  Many fraternities and sororities complete projects with a philanthropy designed by their (inter)national office.

Reporting Service:

• ALL student organizations must report service in the spring annual report.

Organizations that fail to complete one or more components of the requirements will be placed on probation for the following year. If the Organization fails to complete the requirements the following year, the org will be dissolved.

Terms adapted from Owen. J. E. & Wagner, W. (2010). Situating service-learning in the contexts of civic engagement and the engaged campus. In B. Jacoby (Ed.), Establishing and Sustaining the Community Service-Learning Professional: A Guide for Self-Directed Learning. Providence, RI: Campus Compact

If the organization violates institutional policy, members may need to go before the College Community Relations Board (CCRB) with the violations. If this happens, the organization could be subject to an administrative warning, social probation, deferred suspension or even revocation of the recognized status. For a more detailed description of the conduct process for organizations, please refer to the conduct process.

Executive board members must maintain a 2.25 cumulative GPA and be in good academic and disciplinary standing with the college. Executive board members who do not meet these requirements will receive notification from the Center for Student Engagement asking them to step down from their position. A copy will be sent to the organization advisor.

Recognized organizations are expected to have at least 10 members and all members must be currently enrolled at SNC. Each member of your organization is expected to:

• Abide by all regulations, policies, and sanctions in the St. Norbert College Citizen Student Handbook and Wisconsin State Law.

• Be intolerant to the participation or witness of sexually abusive behavior; acquaintance rape; dehumanizing language, action, or physical abuse due to ethnicity, religious beliefs, gender, or sexual orientation; and all forms of hazing as defined in the Citizen College Student Handbook and Wisconsin State Statute 948.51.

• Assure to the best of their ability that all activities sponsored or co-sponsored by their organization will be conducted responsibly and in good taste.

• Be responsible for any person whom they invite to a sponsored function or activity.

• Respect the property of St. Norbert College and all students and guests.

• Each member must realize that their actions speak for the organization, and, in turn, your organization speaks for the College. Therefore, each member must accept the responsibility of conducting themselves in a manner conducive to advancing Christian ideals and adult expectations.

All student organizations are expected to keep their website information on mySNC updated. Any organization that chooses to have external websites, such as Facebook, Instagram, Twitter, or any blog site, is expected to consistently keep those sites updated or the link to those websites will be removed. All organizations should designate their advisor(s) as an administrator on any external web pages.

These groups are an integral part of the St. Norbert College student experience through education and social enrichment. Many of the organizations are providing a quality membership experience, it is essential to set expectations that challenge these organizations to continuously pursue excellence.

If your organization needs to remove a member, please contact the Center for Student Engagement for advice.

The website for the Student Activity Fee Allocation Committee (SAFAC) contains information about how to maintain a ledger, what to know about your SNC Banner account, and how to move money in and out of your Banner account.

For questions about your account, contact the Associate Director for the Campus Center.

Raffles are considered to be gambling by state and federal law. Any organization conducting a raffle must have a state raffle license, which St. Norbert College carries and holds in the Athletic Department. Before organizing a raffle, you must pick up a form in the Athletic Department: Mulva Family Fitness Center, room 2014, 403-3031, athletics@snc.edu. This form is to be filled out as much as possible before the raffle and approved by the Athletic Director. After the raffle is completed, record the raffle proceeds information on the form and return it back to the Athletic Department for them to record and file.

• Student organizations wishing to have a checking account at a local bank must first get their own federal EIN. An EIN is a nine-digit number (for example, 12-3456789) assigned to sole proprietors, corporations, partnerships, estates, trusts, and other entities for tax filing and reporting purposes. The information you provide on this form establishes your organization tax account, and also the identification number you need to open a bank account.

• Obtaining your own EIN is not difficult, but it does carry additional responsibilities you must be aware of. The bank will require two signatures on your checking account. It is a very good idea to add a third one, which could be your Advisor or someone else who is available all year in the event the first two contacts are unreachable.

• Once you open your checking account, make certain you reconcile monthly, and keep the account current. In other words, if the two contact people are about to graduate, make certain the replacing contacts complete new signature cards and alert the bank of the change before you leave for the summer. If your account goes into deficit, you are responsible for paying the bank fees (which can add up quickly if no one is there to catch it during the summer).

• Download the SS-4 form directly from the IRS site at www.irs.gov/pub/irs-pdf/fss4.pdf.

• Downloadable instructions for completing the SS-4 are available at: www.irs.gov/pub/irs-pdf/iss4.pdf.

• Following are some suggestions for completing the SS-4: The second page of this form indicates that if you only need an EIN for bank purposes, you only have to complete the following lines: 1–5b, 7a–b (if applicable), 8a, 9, and 16a–c.
  • Line 1: The legal name is your full organizational name (acronyms are not acceptable).
  • Line 3: Use someone who will be in charge of your bank account and available for questions. This can be your Adviser or your treasurer, or if there is someone more appropriate, that would be ok, also. This will be the person who receives the notice from the IRS on your EIN.
  • Line 4-5b: Use the St. Norbert College mailing address: 100 Grant Street, De Pere, WI 54115
  • Line 7a-b: Do not complete these lines.
  • Line 8a: Check “Other” and specify “St. Norbert College student organization”
  • Line 9: Check “Banking purposes” and specify “open a checking account”
  • Line 16a-c: Complete if applicable, indicate “no” if not
  • Sign and send.

• It will take about 3-6 weeks to receive your EIN from the federal government. Once you have your EIN, make sure this is a central portion of your transition process. This number and the financial records you have with the bank should be explained and passed on to new officers each year. Failure to do so could result in large financial challenges with your organization that could threaten your recognition.