Organizations seeking recognition must:

• Be initiated and driven by current St. Norbert students
• Provide something unique to campus and not duplicate existing campus efforts
• Have at least ten active St. Norbert student founding members
  • The founding members cannot be graduating seniors
• Have an SNC Faculty/Staff advisor who is employed at least half time at the College.
• Designate officers and submit a membership list/roster to the Center for Student Engagement
• Submit a constitution, which includes:
  • Non-discrimination policy
  • Non-hazing policy
• Religious/faith-based organization guidelines
• Any organization with a national or international affiliation must submit a letter from its national organization stating that the organization has permission to use the national name and attach national constitution if available.
• All Greek letter, fraternal organizations seeking recognition must first be recommended for recognition by the Panhellenic or Interfraternity Council.
  • At this time, St. Norbert College will only accept applications for fraternities, sororities, or social groups with an established National Office.
• Recreation organizations must contact the Director of Risk and Property Management to discuss risk and to create a waiver for participation in the organization
• Complete the paperwork and submit to the Center for Student Engagement, Campus Center, Suite 330 or email studentengagement@snc.edu
  • Constitution Template
  • List of officers (President, Vice President, etc.) provided to the Center for Student Engagement
  • Advisor Agreement

• Use of St. Norbert College name and logo
  • Use of the St. Norbert College logo in accordance with the college’s graphic identity guidelines. To request graphics, submit the graphic identity request form
• Participation in Involvement Fair in fall
• Opportunity to apply for and receive Student Activity Fee funding
• Financial resources: purchase orders, SNC account, consulting assistance
• Access to Center for Student Engagement Graphic designer
• Inclusion on mySNC
• Reservation of a Hertz vehicle with the college’s contract
• Liability coverage by St. Norbert College insurance policies
• Registration of off-campus events, resulting in support of disputes with off-campus vendors

1. Schedule a meeting with studentengagement@snc.edu to discuss your proposed student organization.
2. Submit all paperwork to the Center for Student Engagement by: October 15th to be recognized before the end of fall semester; March 1st to be recognized before the end of spring semester
3. Paperwork is sent along to the appropriate Student Government Association (SGA) committee for review and discussion. SGA limits the number of meetings where new student organizations are considered.
4. The Student Government Association (SGA) provides a recommendation to the Vice President of Student Affairs to accept or reject the request for recognition
5. The Vice President for Student Affairs sends a letter to inform the organization of the college’s decision to accept or reject the request. If approved, a copy of the official letter is filed with the Center for Student Engagement and the organization will be added to mySNC.

Organizations are only required to go through the recognition process once, but are required to renew their recognition each fall. All organizations are also required to submit an Annual Report in the spring and engage in service. You can find all the requirements for student organizations here.

Dissolution can be voluntary or involuntary. Voluntary dissolution usually happens when the organization cannot maintain adequate membership, either because original needs have been met, or interest simply wanes. The organization either formally decides to disband and takes the appropriate steps to do so, or they just let their recognized status lapse. Inactivity and lack of responsive contacts is normally the indication for the Center for Student Engagement of a group that no longer exists. Involuntary dissolution is most often the result of a grave diversion from the college expectations of a recognized student organization. This usually does not occur without several attempts to rectify the challenges that have been presented. If leadership is unwilling or unable to make the changes necessary to keep their recognition, it is likely that the organization will be dissolved.

If your organization decides to dissolve, following are the steps that should be taken:

• Send an email to the Center for Student Engagement (studentengagement@snc.edu) indicating your intent to dissolve and the date it becomes effective

• Make certain all bills have been paid and reconciled

• Close your checking account if applicable

• Clean out and box all associated files of the organization. You can bring this box to LSE, who will store it

• Clean out org mailbox

• Delete or deactivate any social media accounts or external websites associated with the student organization

• Provide the Center for Student Engagement with a forwarding address of a contact person for any final mail or phone messages for the organization

Once your organization has been dissolved, the following steps are taken in the Center for Student Engagement:

• Your organization is taken off the student organization home page and removed from mySNC.

• SNC Banner account is closed if applicable and any remaining balance goes to the Organizational Pool for redistribution during SAF program grant requests and annual allocations

• A letter of dissolution is sent to the organization and copied to the Mail Center, Digital Print Center, Finance Office, Conference & Event Services, and the Campus Center

• Reservation privileges are rescinded

• All campus charging privileges are rescinded

• Any further incoming mail for the disbanded organization is forwarded to the contact person. If no contact was provided, the mail is returned to sender.

• All further benefits associated with organization recognition are rescinded

An organization may not choose to re-organize before one calendar year from their dissolution date.