Withdrawals

  • Withdrawing From a Course

    After the established last day to withdraw without penalty, students may not withdraw from individual courses. The Vice President for Academic Affairs must approve appeals, but for medical reasons only.

    After the established last day to withdraw without penalty, except for severe medical reasons (see below), students completely withdrawing from the College will receive a “WF” grade.

  • Medical Withdrawals

    A physical or mental health issue that developed after the established last day to withdraw without penalty and is severe enough to keep a student from attending classes and/or successfully completing academic requirements.

    A physical or mental health issue that developed before the last day to withdraw without penalty, but did not respond as expected to treatment. That is, students must document that they had been seeing a physical or mental health provider before the last date to withdraw without penalty, that the provider felt the student would respond to treatment and be able to finish the session successfully, but that the expected positive outcome did not occur because of medical reasons (i.e., not because the student did not follow medical advice, etc.).

    Medical withdrawals are not official until submitted to the registrar’s office and recorded. Calendar dates of withdrawal deadlines are published for each semester on the registrar’s office web site. Official withdrawals are recorded as follows:

    • During the add/drop period of classes — no record of enrollment
    • After the add/drop period of classes — recorded as “W”
    • After the last date to withdraw — recorded as the grade submitted by the instructor
    • Medical withdrawal — recorded as “W”

    Note: An excessive number of withdrawals may affect the academic standing and financial aid status of students (see Satisfactory Academic Progress).

    Follow this link to request a Medical Withdrawal

  • Withdrawing From the College

    Students who wish to withdraw from all classes must begin the process by contacting the advisement office to complete a college withdrawal form and exit interview. If a student withdraws from the College during the add/drop period of classes, only the date of withdrawal will be recorded. No record of specific course enrollment will be made. If a student withdraws from the College after the add/drop deadline, the grade of “W” will be recorded for each course. The calendar date of the deadline for withdrawal from courses is published each semester on the registrar’s web site. Students who cease attending all classes will be considered for administrative withdrawal effective the last known date of attendance.

    • Students who are subject to administrative withdrawal are issued a Notice of Non Attendance by the registrar with a date of when the student is required to return to class.
    • This time period is typically ten business days, unless the last day to withdraw is sooner, in which case the time period is shortened.
    • Upon the return date, the registrar will check attendance with faculty.
    • If the student has returned to class, the Notice of Non Attendance is void.
    • If the student has not returned to class, the student will have 48 hours to vacate housing and will be withdrawn from classes, effective the last date of attendance.

    An undergraduate student who withdraws or is withdrawn and is not subsequently subject to dismissal may seek readmission only by making a formal application of readmission for the next regular academic semester or year with the registrar’s office.

    Tuition refund percentage amount for withdrawals can be found on the bursar’s website. Financial aid recipients who withdraw before 60 percent of the semester has been completed are subject to federal financial aid repayment regulations and may owe a repayment of aid, even if not entitled to a tuition refund. The amount of aid a student may keep is in direct proportion to the length of time the student remained enrolled during the semester. Assistance is also available from the offices of financial aid, the bursar (student accounts) and the registrar. (See Refund Policy for Withdrawal in the fees section of the catalog.)

  • Students Activated for Military Service

    Currently enrolled students called up to active military duty during a semester will be placed on immediate deferred grade status. The student and instructor(s) will jointly confer when time permits, to determine if the course(s) enrolled can be completed on a timely basis, if a grade can be issued for work completed to date, or if the student should be withdrawn without penalty.

    Students who process a military withdrawal will receive:

    • 100 percent tuition and fees refund for the semester of withdrawal.All institutional and state funded financial aid for the semester will be removed from the student’s award and billing statement and will not count towards the 8 semester maximum.
    • All institutional and state funded financial aid for the semester will be removed from the student’s award and billing statement and will not count towards the 8 semester maximum.Federally funded financial aid will follow ‘Return of Title IV Funds’ procedures as noted in the college catalog and in accordance with federal regulations. Any federal aid the student is eligible to retain can be applied to housing and meal costs.
    • Federally funded financial aid will follow ‘Return of Title IV Funds’ procedures as noted in the college catalog and in accordance with federal regulations. Any federal aid the student is eligible to retain can be applied to housing and meal costs.
    • Meal plan and housing refunds will be pro-rated, based on the date of the withdrawal.
    • Unused meal dollars will be refunded.
    • Transcripted grades of “GI” for courses with no attempted credit recorded.

    Note: Military withdrawal is available only to students who:

    1. Are actively serving members (active duty and reserve duty components) of the U.S. armed services (not a contractor or civilian working for the military).
    2. Are ordered to relocate and, as a result, are unable to meet class attendance and other participation requirements, including web-based activities.