How do I view the the status of a payment of a Supplier invoice request?
Use the Workday report "CR AP My Supplier Invoice Requests".
How do I request a payment to a supplier?
Submit a Supplier Invoice Request in Workday with all supporting documentation and appropriate account coding. If the supplier has never been paid by SNC before, a Supplier Request also needs to be submitted.
What supporting documents should be included with a Supplier Invoice Request?
Documentation should be in such form as to justify an expense to an auditor or tax authority. Usually a supplier’s invoice is considered acceptable supporting documentation. The requesting budget manager or department has primary responsibility to insure that appropriate authorization and supporting documentation is included with any payment requests.
How do I submit a credit memo/invoice?
A credit memo/invoice is submitted in Workday just like an invoice to be paid using a Supplier Invoice Request, except the dollar amount should be entered as a negative number.
What is the difference between a Supplier Invoice Request and an Expense Report?
A Supplier Invoice Request is used to pay an outside party for goods or services provided to SNC. An Expense Report is used to reimburse an employee's out-of-pocket expenditures for goods and services provided to SNC. Expense Reports are also used to reconcile expenses incurred on SNC-issued expense cards (previously called purchasing cards or p-cards).
What is the difference between a Spend Category and an Expense Item?
Spend Categories and Expense Items are both used to categorize expenses. Spend Categories are used with Supplier Invoice Requests, whereas Expense Items are used with Expense Reports and are more limited in scope. All Expense Items are attached to a Spend Category. Expenses are summarized in department budgets by Spend Category.
When are checks processed and what is the deadline for requesting checks?
Payments are issued on a weekly, Thursday, payment cycle. Payment requests must be completed and approved in Workday by 4:00 pm on Tuesday to be considered for payment in the current week. Please note that Accounts Payable staff use discretion in assigning due dates based on the invoice terms.
What if I need a check to be picked up or sent to me in campus mail?
When creating a Supplier Invoice Request, use the Handling Code field to indicate special instructions for the check.
Are there any special forms I need to complete to pay a speaker from another country?
Yes, payments to non U.S. citizens are subject to unique federal income reporting and tax withholding rules. Please see the Accounts Payable webpage for detailed instructions.
How do I request a payment to a student?
Submit a Miscellaneous Payment Request with supporting documentation and appropriate account coding.
What is the difference between a budget entry and a journal entry?
A budget entry moves budgeted amounts and is completed by Financial Planning & Analysis. A journal entry moves actuals or year-to-date amounts and is completed by Accounting Services. A budget is a plan and does not represent or measure actual results of operations whereas year-to-date amounts represent actual financial transactions including revenues and expenses.
How do I request a corporate credit card (expense card)?
New credit card requests are now completed in Workday using the Create Request process. See the New Credit (Expense) Card Request job aid for instructions.
How do I request a temporary or permanent increase to a corporate credit card (expense card)?
Credit card limit increase requests are now completed in Workday using the Create Request process. See the Credit (Expense) Card Limit Increase Request job aid for instructions.
